Administrative Assistant Position

Date Posted December 6th, 2023

Title: Administrative Assistant – Contract 
Hours: Part time (5-10 hours per week)  
Location: Working remotely, within British Columbia  
Pay Rate: $20 – 25 per hour, depending on experience and skillset  
Term: 6-month contract, with possibility of increasing hours and contract extension  
Start Date: ASAP  

Overview: GoByBike Society BC is seeking a part-time, remote Administrative Assistant to provide general administrative support to the Executive Director, Board, and other team members, including scheduling, correspondence, data entry, and document preparation. The ideal candidate should be highly organized, detail-oriented, and perform tasks with accuracy and efficiency. This position will report to the Executive Director and work closely with other team members. 

The Fine Print: GoByBike BC is proud to be an equal opportunity employer, and welcomes candidates from diverse backgrounds. Candidates must be legally able to work in Canada, and based in British Columbia.  

Key Behaviours and Responsibilities  

  • Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software. 
  • Manage schedules, coordinate meetings, appointments and conference calls, 
  • Prepare meeting materials and correspondence, as well as document and prepare draft minutes from meetings as required. 
  • Assist with Human Resources requirements, including hiring and onboarding.  
  • Electronic records management. 
  • Proficiency in using Microsoft Suite (Word, Excel, PowerPoint) 
  • Ability to prioritize tasks effectively. 
  • Strong problem-solving skills and ability to handle multiple projects simultaneously. 
  • Troubleshooting technical issues with the GoByBike BC Society website. 
  • Act as a first point of contact, providing information and support as needed.  
  • Support the Program Director and Program Coordinator, such as in planning and organizing seasonal events.  
  • Assist with managing donor and grant databases, including updating records, conducting research, and developing reports.  
  • Support social media management and communications outreach, including drafting and editing content for newsletters, Instagram, and other communications as required. 
  • Willingness to perform other duties that may be assigned.  

Qualifications and Skills: 

  • High school diploma or equivalent required; relevant post-secondary education an asset. 
  • At least one year of administrative experience, ideally in a non-profit setting. 
  • Proficiency with Microsoft Office suite, including Teams. 
  • Strong organizational skills and attention to detail. 
  • Ability to manage a variety of tasks and priorities with minimal supervision. 
  • Excellent written and verbal communication skills. 
  • Passion for the mission and values of our organization. 

Schedule and Compensation: 

  • This is a part-time, contract position, with the successful candidate responsible for any taxes. No employee benefits will be provided.  
  • The schedule is flexible, but some availability during regular business hours (Monday through Friday, 9am to 5pm PST/PDT) is required. 

About Us 

GoByBike BC is a provincial non-profit society that promotes active transportation through bicycle use for everyday transportation across the province of British Columbia. We believe that regular bicycling can improve both physical and mental health and help to reduce our environmental impact on the planet.   

Formally Bike to Work BC, GoByBike BC is best known for its popular Bike to Work Week events. Since 2011, GoByBike BC has engaged, organized, implemented, and coordinated annual cycling events for communities across the province. Our annual biking events have grown tremendously since our inception. To date, we have encouraged more than 500,000 riders to participate in GoByBike weeks and engaged more than 78,500 organizations in British Columbia.   

GoByBike BC recognized its role as a provincial leader in promoting cycling and strived to do more: no longer just encouraging cycling to work, but as a way of life. Today, GoByBike BC continues to motivate individuals, community groups, and businesses alike to choose the bicycle as the preferred method of transportation.